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Meeting Planning

We can help you plan your next meeting or convention. ... More


Meeting Planning


Meet Your Go-To Team for Meeting Planning


Submit your RFP

Submit your Request for Proposal to hotels and/or venues - then we'll swing into action!... Go!


The Albany County Convention & Visitors Bureau (ACCVB) professional sales and service staff is your go-to team for all your needs. Upon determining your meeting needs, we can electronically submit your Request for Proposal (RFP) to all of the targeted hotels and/or venues. Once your meeting has been booked, our experienced staff will design and customize complimentary support services and resources that will ensure your meeting is successful.




Meeting Planning Assistance

• Serve as your "one call" contact for Albany facilities and services
• Provide detailed facility information tailored to your meeting needs
• Coordinate site inspections of hotels, meeting facilities, attractions, and points of interest
• Offer alternative and creative meeting locations in historic buildings and public spaces
• Identify area activities, events, and programs that suit your meeting's attendees
• Provide experienced, creative solutions and personal attention for the success of your meeting

Complimentary Services

• Attendance building strategies including an Albany exhibit at your prior year's conference to build awareness and create a buzz
• Online marketing that may include a custom event microsite promoting your event
• Coordination of all support services proposals including: transportation, audio-visual, entertainment, and catering
• Staffed visitor-resource centers at your meeting site to provide guest assistance, travel information, tour suggestions, directions, restaurant menus, and more
• Public and community relations assistance: media lists, development and distribution of press releases, welcome letters, proclamations, and/or appearances from local and officials


Don't just take our word for it...  


 "The Independent Power Producers of New York has been holding its Annual Spring Conference in the Capital Region for many years. Now, thanks to the Albany Capital Center, we have the unique opportunity of holding our conference just steps away from the historic New York State Capitol Building. This setting offers IPPNY expanded event possibilities and an exciting atmosphere in which to conduct our current and future conferences." - Gavin Donohue, President and CEO of Independent Power Producers of New York 




STAT 1.1
"The Albany County Convention & Visitors Bureau has been most supportive in assisting Sports Travel and Tours in the planning of our annual Baseball Road Trip program. Their sales and service staff are always "on deck circle," and whenever we need additional support, they are "steps to the plate." Thanks to the ACCVB for being on our team." - Jay Smith, President of Sports Travel and Tours




"Albany has proven to be an outstanding location for many of our events each year. Its central location, ample hotel options, transportation opportunities, restaurant choices, and involvement of the community make for a great combination in successfully hosting our State Championships. Furthermore, the Albany CCVB is one of the most active statewide and it continues to provide our association strong service, support and personal attention when we are looking to plan and promote our events." -Joe Altieri, Asst. Director of New York State Public High School Athletic Association




"The NYS Council for Social Studies is really looking forward to utilizing all the state of the art innovations that the Albany Capital Center has to offer for our 2017 convention! The Albany County Convention & Visitors Bureau is an integral part of the transformation of the NYS Council for Social Studies. Through some very hard economic times the ACCVB helped us restructure our annual convention needs and planning to better streamline our organization." -Timothy Potts, Treasurer for the NYS Council for the Social Studies 



    Sales and Services Staff 2016

    Contact Our Staff

    Your go-to team for meeting planning. ... More




    Our partners are committed to providing excellent professional meeting planning services to you, our valued clients.


    Hearst Media Center

    • 645 Albany Shaker Rd.
    • Loudonville, NY 12211
    • Region: West of Albany
    • Phone: (518) 454-5583
    • Send E-Mail

    Located in the heart of New York’s Capital Region, the Hearst Media Center provides a premium experience for any type of event you have planned. Our 11,000-square-foot, newly designed hall can

    Hudson River Valley Tours, LLC

    • PO Box 474
    • Rosendale, NY 12472
    • Phone: (845) 658-3101
    • Fax: (845) 658-3252
    • Send E-Mail

    Formerly Aristocrat Tours, Inc. provides Complete Receptive Services and Step-On Guide Service to the Majestic, Historic, Scenic Hudson River Valley and Albany Capital Region. We provide all the

    In Your Dreams Event Productions

    • 1288 Broadway
    • Albany, NY 12207
    • Region: Albany Metro
    • Phone: (518) 463-3060
    • Fax: (518) 463-6738
    • Send E-Mail

    Whatever the MILESTONES IN YOUR LIFE might be ... Getting Married, Turning Forty or Celebrating an Anniversary... let us help you Celebrate with Style! We can assist you with Day-Of Planning to

    Joan Heffler Photography-Pictures With Personality!

    • 2335 Cayuga Rd
    • Niskayuna, NY 12309
    • Region: West of Albany
    • Phone: (518) 346-4485
    • Fax: (518) 346-4485
    • Send E-Mail

    Joan Heffler combines her artistic vision, creative approach, down to earth style and sense of humor to create images that are rich and alive with personality. She is available throughout the

    Koppett and Company

    • 10 North Jay St., Schenectady, NY
    • Schenectady, NY 12305
    • Region: West of Albany
    • Phone: (518) 577-6726
    • Send E-Mail

    KOPPETT is an internationally recognized innovator in communication and leadership skills. Under the direction of Kat Koppett, founder, and author of Training to Imagine, we provide unique training

    Mazzone Catering

    • 743 Pierce Rd.
    • Clifton Park, NY 12065
    • Region: Albany Metro
    • Phone: (518) 690-0293
    • Send E-Mail

    Mazzone Catering by Mazzone Hospitality offers truly creative, full service catering and event production in the Capital Region. Mazzone Catering provides you with over 30 years of experience in

    Mr. Mike Magic

    • 12 Mulberry Dr.
    • Albany, NY 12205
    • Region: Airport/ Wolf Road
    • Phone: (518) 487-9566
    • Send E-Mail

    Mr. Mike (Russo) teaches magic in many area elementary schools in their after school enrichment programs. It has been a very popular program for a long time. Mr. Mike also performs at Birthday

      © 2017 ACCVB  •  25 Quackenbush Square  •  General Information 1-800-258-3582


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