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Meeting Planning

We can help you plan your next meeting or convention. ... More


Meeting Planning


Meet Your Go-To Team for Meeting Planning


Submit your RFP

Submit your Request for Proposal to hotels and/or venues - then we'll swing into action!... Go!


The Albany County Convention & Visitors Bureau (ACCVB) professional sales and service staff is your go-to team for all your needs. Upon determining your meeting needs, we can electronically submit your Request for Proposal (RFP) to all of the targeted hotels and/or venues. Once your meeting has been booked, our experienced staff will design and customize complimentary support services and resources that will ensure your meeting is successful.




Meeting Planning Assistance

• Serve as your "one call" contact for Albany facilities and services
• Provide detailed facility information tailored to your meeting needs
• Coordinate site inspections of hotels, meeting facilities, attractions, and points of interest
• Offer alternative and creative meeting locations in historic buildings and public spaces
• Identify area activities, events, and programs that suit your meeting's attendees
• Provide experienced, creative solutions and personal attention for the success of your meeting

Complimentary Services

• Attendance building strategies including an Albany exhibit at your prior year's conference to build awareness and create a buzz
• Online marketing that may include a custom event microsite promoting your event
• Coordination of all support services proposals including: transportation, audio-visual, entertainment, and catering
• Staffed visitor-resource centers at your meeting site to provide guest assistance, travel information, tour suggestions, directions, restaurant menus, and more
• Public and community relations assistance: media lists, development and distribution of press releases, welcome letters, proclamations, and/or appearances from local and officials


Don't just take our word for it...  


 "The Independent Power Producers of New York has been holding its Annual Spring Conference in the Capital Region for many years. Now, thanks to the Albany Capital Center, we have the unique opportunity of holding our conference just steps away from the historic New York State Capitol Building. This setting offers IPPNY expanded event possibilities and an exciting atmosphere in which to conduct our current and future conferences." - Gavin Donohue, President and CEO of Independent Power Producers of New York 




STAT 1.1
"The Albany County Convention & Visitors Bureau has been most supportive in assisting Sports Travel and Tours in the planning of our annual Baseball Road Trip program. Their sales and service staff are always "on deck circle," and whenever we need additional support, they are "steps to the plate." Thanks to the ACCVB for being on our team." - Jay Smith, President of Sports Travel and Tours




"Albany has proven to be an outstanding location for many of our events each year. Its central location, ample hotel options, transportation opportunities, restaurant choices, and involvement of the community make for a great combination in successfully hosting our State Championships. Furthermore, the Albany CCVB is one of the most active statewide and it continues to provide our association strong service, support and personal attention when we are looking to plan and promote our events." -Joe Altieri, Asst. Director of New York State Public High School Athletic Association




"The NYS Council for Social Studies is really looking forward to utilizing all the state of the art innovations that the Albany Capital Center has to offer for our 2017 convention! The Albany County Convention & Visitors Bureau is an integral part of the transformation of the NYS Council for Social Studies. Through some very hard economic times the ACCVB helped us restructure our annual convention needs and planning to better streamline our organization." -Timothy Potts, Treasurer for the NYS Council for the Social Studies 



    Sales and Services Staff 2016

    Contact Our Staff

    Your go-to team for meeting planning. ... More




    Our partners are committed to providing excellent professional meeting planning services to you, our valued clients.

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    Priority Listings

    Technical Video, Inc.

    • 4 Northway Lane
    • Latham, NY 12110

    Since 1985, Technical Video, Inc. has brought our clients the finest and most innovative audiovisual presentation services and technology available. Technical Video is headquartered in Albany, New


    2Shea Catering

    • 802 Albany Shaker Rd.
    • loudonville, NY 12211
    • Region: West of Albany
    • Phone: (518) 389-2889
    • Send E-Mail

    2Shea Catering is home based at Shaker Ridge Country Club. This location offers a unique venue for any special event, from weddings, to anniversaries, bridal showers, baby showers, bar mitzvahs and

    Ambiance Florals and Events

    • 116 Everett Rd.
    • Albany, NY 12205
    • Region: Albany Metro
    • Phone: (518) 446-9900
    • Fax: (518) 446-9901
    • Send E-Mail

    Ambiance is a floral design studio known for thinking outside the vase. Our studio works with the best suppliers from around the world and use the freshest seasonal materials available. From

    Association Development Group, Inc

    • 136 Everett Road
    • Albany, NY 12205
    • Region: Albany Metro
    • Phone: (518) 465-7085
    • Fax: (518) 465-9495
    • Send E-Mail

    The Association Development Group (ADG) works in partnership with clients to provide direction and professional support and to help meet the challenges faced by today’s association leaders. ADG’s

    Audrey's Art Ltd.

    • Mailing Address:
    • PO Box 404
    • Delmar, NY 12054
    • Region: South of Albany
    • Phone: (518) 469-7776
    • Send E-Mail

    Handcrafted jewelry and craft items.

    BBL Hospitality Catering

    • 235 Hoosick St.
    • (c/o Hilton Garden Inn )
    • Troy, NY 12180
    • Region: West of Albany
    • Phone: (518) 640-6464
    • Send E-Mail

    BBL Hospitality Catering was created over the last few years from our local hotel and banquet customer’s request for us to deliver the same quality food and service to their preferred location. From

    Clifton Park Rental Center

    • 871 Main St
    • Clifton Park, NY 12065
    • Region: North of Albany
    • Phone: (518) 877-7449
    • Fax: (518) 877-6356
    • Send E-Mail

    Full convention & trade show decorators. Services include boothing, carpets, electric distribution, signs, banners, tables, chairs, skirts, staging. Also, complete party & event rentals including

    CMI Communications

    • 14 Jupiter Lane
    • Albany, NY 12202
    • Region: West of Albany
    • Phone: (518) 867-3288
    • Send E-Mail

    Provides audiovisual, video, audio, lighting and staging equipment for association and corporate events, in hotels, arenas, convention centers, meeting places and museums.

    Destinations of New York State

    • P.O. Box 10
    • Saugerties, NY 12477
    • Region: South of Albany
    • Phone: (845) 246-8733
    • Fax: (845) 246-1913
    • Send E-Mail

    Ed Lewi Associates

    • 472 Albany Shaker Road
    • Albany, NY 12211
    • Region: Airport/ Wolf Road
    • Phone: (518) 383-6183
    • Fax: (518) 383-6755
    • Send E-Mail

    Ed Lewi Associates (ELA) is a full-service marketing, public relations and special events firm based in New York’s Capital Region and serving clients throughout New York State and New England. Ed

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