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Meeting Planning

We can help you plan your next meeting or convention. ... More


Meeting Planning

Before you commit endless hours and energy to finding the right meeting or convention location, you can count on the Albany County Convention & Visitors Bureau's (ACCVB) professional sales and services staff to be your go-to team.

We are knowledgeable about everything Albany and the Capital Region including details about Albany's many fine hotels and meeting facilities, special attractions, and unique meeting locations.

Upon determining your meeting needs, we can electronically submit your Request for Proposal (RFP) to all of the targeted hotels and/or venues. Once your meeting has been booked, our experienced staff will design and customize complimentary support services and resources that will ensure your meeting is successful.

Meeting Planning Assistance

• Serve as your "one call" contact for Albany facilities and services
• Provide detailed facility information tailored to your meeting needs
• Coordinate site inspections of hotels, meeting facilities, attractions, and points of interest
• Offer alternative and creative meeting locations in historic buildings and public spaces
• Identify area activities, events, and programs that suit your meeting's attendees
• Provide experienced, creative solutions and personal attention for the success of your meeting

Complimentary Services

• Attendance building strategies including an Albany exhibit at your prior year's conference to build awareness and create a buzz
• Online marketing that may include a custom event microsite promoting your event
• Coordination of all support services proposals including: transportation, audio-visual, entertainment, and catering
• Staffed visitor-resource centers at your meeting site to provide guest assistance, travel information, tour suggestions, directions, restaurant menus, and more
• Public and community relations assistance: media lists, development and distribution of press releases, welcome letters, proclamations, and/or appearances from local and officials
Contact Sales Services

Contact Our Staff

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The organizations listed below are also committed to providing excellent professional meeting planning services to our valued clients.

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Priority Listings

Technical Video, Inc.

  • 4 Northway Lane
  • Latham, NY 12110

Since 1985, Technical Video, Inc. has brought our clients the finest and most innovative audiovisual presentation services and technology available. Technical Video is headquartered in Albany, New


Association Development Group, Inc

  • 136 Everett Road
  • Albany, NY 12205
  • Region: Albany Metro
  • Phone: (518) 465-7085
  • Fax: (518) 465-9495
  • Send E-Mail

The Association Development Group (ADG) works in partnership with clients to provide direction and professional support and to help meet the challenges faced by today’s association leaders. ADG’s

BBL Hospitality Catering

  • 302 Washington Avenue Extension Ste. 2
  • Albany, NY 12203
  • Region: West of Albany
  • Phone: (518) 545-8108
  • Send E-Mail

BBL Hospitality Catering was created over the last few years from our local hotel and banquet customer’s request for us to deliver the same quality food and service to their preferred location. From

Clifton Park Rental Center

  • 871 Main St
  • Clifton Park, NY 12065
  • Region: North of Albany
  • Phone: (518) 877-7449
  • Fax: (518) 877-6356
  • Send E-Mail

Full convention & trade show decorators. Services include boothing, carpets, electric distribution, signs, banners, tables, chairs, skirts, staging. Also, complete party & event rentals including

CMI Communications

  • 10 Walker Way Suite 6
  • Albany, NY 12205
  • Region: West of Albany
  • Phone: (518) 867-3288
  • Send E-Mail

Provides audiovisual, video, audio, lighting and staging equipment for association and corporate events, in hotels, arenas, convention centers, meeting places and museums.

Destinations of New York State

  • P.O. Box 10
  • Saugerties, NY 12477
  • Region: South of Albany
  • Phone: (845) 246-8733
  • Fax: (845) 246-1913
  • Send E-Mail

Econo Lodge Colonie Center Mall

  • 1630 Central Avenue
  • Albany, NY 12205
  • Region: Airport/ Wolf Road
  • Phone: (518) 456-0222
  • Fax: (518) 452-1376
  • Send E-Mail

Meeting Space for up to 20

Ed Lewi Associates

  • 6 Chelsea Pl
  • Clifton Park, NY 12065
  • Region: North of Albany
  • Phone: (518) 383-6183
  • Fax: (518) 383-6755
  • Send E-Mail

Ed Lewi Associates (ELA) is a full-service marketing, public relations and special events firm based in New York’s Capital Region and serving clients throughout New York State and New England. Ed

Empire Meeting Solutions

  • The Twenty Mall
  • 2080 Western Ave.
  • Guilderland, NY 12084
  • Region: West of Albany
  • Phone: (869) 073-8x18
  • Fax: (518) 869-1209
  • Send E-Mail

Empire Meeting Solutions is a full service conference management firm, yet also offers a la carte services ranging from creating an online registration site to negotiating with suppliers. You can

Event Producers Inc.

  • 2 Petra Lane
  • Albany, NY 12205

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